We are seeking a highly organised, proactive, and professional Executive Assistant to support our clients CEO on a temporary 4-week contract.
This role is ideal for someone with strong attention to detail and excellent communication skills, capable of managing multiple tasks and deadlines in a fast-paced environment.
Key Responsibilities:
- Manage CEO's diary and inbox, scheduling meetings and ensuring timely responses.
- Liaise with key external stakeholders to coordinate meetings and other communications.
- Book travel arrangements for the CEO, Board, and Operations team via the Corporate Traveller portal.
- Assist with Board support, including collating Board papers and preparing documents for the upcoming Board meeting on April 29.
- Support the external Company Secretary with Board pack preparations and related tasks.
- Coordinate with external invitees for Board meeting presentations, ensuring materials are uploaded to Diligent and sending Teams logins for remote participation.
- Compile agenda items for meetings.
- Facilitate CEO identification for legal agreements and add the CEO’s digital signature to approved documents.
- Assist the Head of People, Culture, Safety & Operations Managers with Town Hall presentation preparation.
- Manage weekly office grocery orders and stationery requisitions.
- Submit CEO and EA corporate card expenses for processing.
- Provide ad-hoc administrative support to the CFO and Finance team as required.
- Perform additional tasks as needed to support the CEO and broader team.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- Experience in preparing Board papers and managing Board-level meetings is an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Diligent is preferred.
- Ability to work independently and as part of a team, remaining calm under pressure.
- A dynamic and fast-paced work environment with an opportunity to make a real impact in a short period.
- Competitive hourly rate and a collaborative, supportive team culture.
- Gain exposure to senior leadership and high-level business operations.
If you are an experienced EA with a strong background in supporting senior leaders and you are available for a 4-week temporary assignment, we would love to hear from you.
We look forward to your application!