Our client is a leading, independent communications consultancy specialising in integrated marketing and corporate communication. The firm boasts a vibrant team environment, an exceptional reputation, and a commitment to delivering outstanding results across corporate, government, and private sectors.

The Personal Assistant/Office Manager will play a pivotal role in supporting the Chairman and Managing Director, ensuring the smooth operation of day-to-day business activities. This role demands a professional with exceptional organisational skills, strong attention to detail, and a proactive approach.

Key Responsibilities
Executive Support

• Manage the Chairman and Managing Director's schedules, including diary management and meeting coordination.
• Prepare agendas, take minutes, and handle other secretarial duties for board meetings.
• Coordinate travel arrangements for staff and executives.
• Format documents and contracts to ensure professionalism and consistency.

Office Administration

• Perform reception duties, including phone management and welcoming guests.
• Maintain office supplies, equipment, and facilities to ensure a professional and organised environment.
• Coordinate and manage staff and client events, including catering, venue selection, and RSVP tracking.
• Oversee mail, filing, and general office tidiness.

Client Support

• Assist client teams with project reporting, including media coverage and data management (training provided).
• Support the preparation of internal and client-facing documents using software such as Word, Canva, or InDesign.

IT and Technology Coordination

• Act as a liaison for outsourced IT support services, logging jobs, and maintaining equipment.
• Manage meeting room technology, including setups for virtual and in-person meetings.
• Oversee the upkeep and readiness of office devices such as laptops and iPads.

Key Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively.
• Willingness to learn and adapt to new tools, including graphic design software such as InDesign.
• Strong initiative, discretion, and a commitment to excellent client service.

Desirable Attributes

• Familiarity with government protocol and social media account management.
• Qualifications in Business Administration or related disciplines.
• Experience in event management and stakeholder engagement.

What you’ll bring to the table:

We’re seeking a dynamic, proactive professional who values teamwork and thrives in a collaborative environment. With excellent communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities, you bring a strong work ethic and a commitment to fostering a positive, engaging workplace culture.

Your client-focused approach, willingness to learn tools like InDesign, and background in business administration, event management, or stakeholder engagement make you an ideal fit. Familiarity with government protocols and social media management is a bonus. Ready to make an impact? Let’s connect!